🎯 Objective:

To educate homeowners' associations (HOAs), property managers, and board members on best practices for conducting and using reserve studies to ensure long-term financial stability and asset management.

🗓️ Agenda:

1. Welcome & Introductions (10 minutes)

• Moderator opens the session

• Quick intros from panelists and participants

2. Understanding Reserve Studies (15 minutes)

• What is a reserve study?

• Why it matters for community financial health

• Legal requirements and standards by state (brief overview)

3. Key Components of a Good Reserve Study (20 minutes)

• Physical analysis: Inventory, condition, and life cycles of components

• Financial analysis: Funding models (baseline, threshold, full funding)

• Frequency and update recommendations

4. Choosing the Right Professionals (15 minutes)

• Qualifications to look for in a reserve study provider

• Questions to ask before hiring

• When to do it in-house vs. outsourcing

5. Common Mistakes & How to Avoid Them (15 minutes)

• Ignoring or underfunding the reserve

• Miscommunicating findings to homeowners

• Using outdated or incomplete data

6. Case Study: Real-World Application (20 minutes)

• A walkthrough of a successful reserve study process

• What went right, what went wrong, and lessons learned

7. Open Forum Q&A (20 minutes)

• Attendees ask questions

• Panelists respond with practical advice

8. Closing Remarks & Resources (5 minutes)

• Summary of key takeaways

• Links to templates, calculators, and further reading

• Contact info for experts or consultants

🎤 Suggested Panelists:

• Reserve study specialist / engineer

• HOA board president or treasurer

• Property management professional

• Legal expert in HOA law (optional)

🧩 Optional Add-ons:

• Handouts: Sample reserve study report, checklist, reserve funding calculators

• Recording & transcript for attendees

• Certificate of attendance (if professional credit applies)